JOB OFFER

The International rescue Committee, Cameroon Program is seeking

Position: Administration Human Resources and Finance Officer

Program: Adm HR Finance

Location: Buéa

Type of Contract: Short term Limited Contrat

Duration: 4 Month (with renewal option)

Start date: 17th December 2018

PURPOSE OF THE JOB

Under the direct supervision of the Field Coordinator, the Administration and Finance Officer supports the affairs related to the day to day running of the IRC Buea Office and is the focal person providing key support on all HR functions. S/he is also responsible for the tracking and payment of all utility bills. The position will also be responsible for directly managing all office and guest house cleaners.

SPECIFIC RESPONSIBILITIES

• Provides assistance to the Field Coordinator and receive and ensure newspapers are delivered to the field Co office.
• Responsible for all travels and accommodation for national and international staff and visitors
• Liaise with the relevant Ministries for immigration protocols for expat staff and visitors to the program.
• Responsible for flight bookings with designated travel agencies and full compliance as mandated by IRC policies and procedures
• Ensure that mails are sent to the different location (Normal shuttle) and the monthly sky pack to New York.
• Oversee the provision of clerical services, including photocopying, pigeon holes and administration forms.
• Prepare Quarterly Purchase request for Office supplies, Stationery, Cleaning items and toiletries, etc. and provide management oversight and coordination in the supply and maintenance of all office and house supplies.
• Prepare payment requests and ensure that all utility bills for office, guesthouses and residences are collected and processed for payment in timely manner. This includes:
• Report and follow-up with logistics on any repairs needed at the office
• Keep track of projector, projector screen and flip charts issued to staff for meetings and workshops.
• File a hard copy of every monthly report produced.
• Direct line manage and supervise the office cleaners in line with their JDs
• Work closely with the security guards to ensure that gate signing on sheets are completed and filed appropriately.
• Outside of obligation to inform the Administration & HR Manager and Finance Manager and to maintain confidentiality and professional ethics for all personnel paperwork, records and issues.
• Perform other duties as needed or requested by the Field Coordinator, Finance Manager and Administration & HR Manager.
• Responsible for processing the payments for both banks and cash transactions
• Coordinate with bank and financial institutions with regards to project activities
• Assist in closing of monthly accounts and preparation of monthly expenses reports for submission to central project office
• Ensure completeness of payments documents in compliance to IRC and donors policies and procedure
• Update the cash and banks books on daily basis with the proper reconciliation of closing balances
• Carry out cash count as per the IRC policies and schedule.
• Document the cash count sheets for records
• Review all the payments documents for proper coding and supporting documents
• Check and post monthly transactions into excel spreadsheet and onward posting into SUN System ensure that all information in the spreadsheet is correct and complete
• Perform other duties as necessary and/or as requested.

QUALIFICATIONS:

Education (Knowledge) Higher

• Bachelor’s degree in accounting and knowledge in administration
• Advance diploma in accounting from recognized College /Institutions with minimum of three (3) years of accounting experience and administration.

Skills and Abilities:

• Advanced proficiency in Microsoft Windows, Word, Excel, Access and Microsoft Outlook
• Must be detail-oriented and able to work independently with minimal supervision.
• Excellent interpersonal, organizational, communication and time management skills
• Ability to organize tasks simultaneously, prioritize work and ensure tasks are completed by deadline
• Previous experience providing administrative support.
• Previous experience with INGO.
• Strong oral and written communication skills
• Honest, reliable and trustworthy
• Fluency in spoken and written English, French is an asset
• Ability to work under pressure.
• Ability to maintain the highest degree of discretion and confidentiality
• Willing to adhere to and carry out the IRC rules.

How To Apply

The complete files will be deposited in an anonymous envelope marked: ADMIN HR FIN OFFICER – BUEA in our offices in Maroua Baouliwol district; Yaoundé Bastos district, Avenue Jean Paul II next to Beauty Institute and Kousseri residential district, in Buea 3rd building to the left after John Chi Church at Camp Sic, or at the following email address: IRC2CM.Recruit@rescue.org

Deadline : 05th December 2018 at 5PM.

Female candidates are highly encouraged.

Only shortlisted candidates will be contacted