WORLD BANK GROUP

Administrative Assistant

2 years Term Appointment

Location: Yaoundé, Cameroon

Background

The Administrative assistant reports to the resource Management officer (RMO) and works closely with the Administrative team. The Administrative Assistant supports the RM team in the day to day office management. The successful candidate is expected to work independently, and will be assigned responsibilities requiring in depth knowledge of the institution and the country office procedures.

The Responsibilities will include:

S/he Provides support to Resource Management Team in processing administrative transactions for Cameroon Office and ensure that all transactions are made in compliance with the Bank’s policies and procedures and the required documentations are fulfilled before processing the transactions. S/he handles positing of purchase orders, goods receipt, service entry sheets and submits invoices for approval through payables. S/he scans the invoices for payments to be processed by Chennai Team. S/he handles routine data entry in the system, including check writing, filing of accounting documents. Acts as petty cash custodian and make sure that the office petty cash guideline is implemented. S/he provides general research support and utilizes all relevant computer software to retrieve, maintain and manipulate data as needed. S/he takes out from the filing the requested documentation, scans them for the for the RM team to respond to different requests (Quality Assurance, and/or Scorecard…). S/he assist the Resource Management Team in secretarial works (typing, formatting correspondences, filing etc.). S/he assures the backup of the facility assistant in the coordination of drivers’ pool. S/he assures the backup of the facility assistant in monitoring car pool and gasoline consumption. S/he proactively prepares office and expatriate staff tax exoneration requests and ensures follow-up with different Government offices.

Qualifications

Minimum Associate degree in accounting or equivalent (bachelor’s degree preferred) with 2 years’ relevant experience. Previous experience with a multilateral/bilateral organization is an advantage. Strong client focus, responsive, proactive, solution-oriented. Ability to listen to, assess and appropriately respond to needs conveyed by client. Enjoys helping others, adaptable. Proven ability to work both independently and in a team environment, in a flexible and self-motivated manner.

Applications:

For the full position description and selection criteria for this vacancy, qualified candidates are requested to submit an electronic application at the World Bank careers website www.worldbank.org/careers. Once on the site, click on > employment opportunities >Professional & Technical > job number 171545.

The World Bank Group is committed to achieving diversity in terms of gender, race, nationality, culture and educational background. Individuals with disabilities are equally encouraged to apply, only short-listed candidates will be contacted.

Closing date is September 05, 2017.